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Privacy Policy

Who we are

Codema is Dublin’s Energy Agency and is committed to leading Dublin’s low-carbon transition towards 2030 and 2050. We act as the energy adviser to the four local authorities in Dublin – Dublin City Council, Dún Laoghaire-Rathdown County Council, Fingal County Council and South Dublin County Council – and support each council in leading and influencing this low-carbon transition by improving their energy efficiency, incorporating renewable energy technologies and reducing their greenhouse gas emissions. To find out more information please have a look at our company website –  www.codema.ie.

This privacy policy explains how Codema collects, stores and processes personal data, for which purpose, and your data protection rights.

What personal data do we collect

  • Personal data is only used for the purposes for which it was originally collected; we only collect what we need, and where possible data will be anonymised
  • Depending on the purpose (as listed below) the personal data we collect may include: your name and surname, your gender (for diversity statistics), your email address, your phone number, your job position and organization, and your postal address

How and why we collect personal data

  • We collect personal data when you subscribe to our mailing lists so that we can inform you about products, services and events that might be of interest for you
  • We collect personal data when you register to our events so that we can manage your registration and communicate with you for the purpose of the event
  • We collect personal data for recruitment purposes from persons applying for positions, internships and work experience with Codema
  • Personal data may be collected through surveys – such as the Home Energy Saving Kit Surveys to gather feedback data on effective our products and service are
  • We may collect your personal data when you collaborate with us on national, European projects and initiatives
  • Personal data may be collected by website cookies collected by our websites to enhance user experience

How do we store your data?

  • Codema shall ensure that personal data is stored securely using modern software that is kept up-to-date
  • Access to personal data shall be limited to personnel who need access
  • When personal data is deleted this will be done safely such that the data is irrecoverable
  • Appropriate back-up and disaster recovery solutions are in place
  • Codema has a Data Processor Agreement in place with our website providers to ensure that appropriate data protection obligations are in place.

What are your data protection rights?

Codema would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

  • The right to access – You have the right to request Codema for copies of your personal data.
  • The right to rectification – You have the right to request that Codema correct any information you believe is inaccurate. You also have the right to request Codema to complete the information you believe is incomplete.
  • The right to erasure – You have the right to request that Codema erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that Codema restrict the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to Codema processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that Codema transfer the data that we have collected to another organization, or directly to you, under certain conditions.
  • If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us

Cookies

Cookies are small text files that can be used by websites to make a user’s experience more efficient. We use cookies to collect statistical information including navigation paths, number of visits, returning customers and hits per page and they help users navigate efficiently and perform certain functions.  We can store cookies on your device if they are strictly necessary for the operation of this site, but for all other types of cookies we need your permission.

Our websites use different types of cookies, all of which are listed in our Cookies Policy for each site. These cookies can be categorised as follows:

Strictly Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. Performance cookies allow us to see how well our website is performing. The information that is collected is aggregated and anonymous and is only used to help understand how the website works. Targeting cookies are used to identify visitors between different websites. Those cookies may be used by companies to build a profile of visitor interests or show relevant ads on other websites.
Functional cookies allow websites to remember the user’s site preferences and choices they make on the site including username, region, and language. They are anonymous and don’t track browsing activity across other websites.

You can at any time change or withdraw your consent from the cookie consent tool on our website.

Please click here to view Codema’s Cookies Policy.

Privacy policies of other websites

Codema websites contain links to other websites and email addresses of other organisations Our privacy policy applies only to our own websites. If you click on such a link, you should read their privacy policy.

Changes to our privacy policy

Codema keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 2 Oct 2020.

How to contact us

If you have any questions about Codema’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us at:
Email: edel.giltenane@codema.ie
Or write to us at:
Codema, The Loft, 2 – 4 Crown Alley, Temple Bar, Dublin 2, Ireland

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that Codema has not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.

Telephone

10:00 – 12:00hrs (Monday – Friday) +353 87 103 0813
14:00 – 16:00hrs (Monday – Friday)  +353 87 361 7984

Postal Address

Data Protection Commission
21 Fitzwilliam Square South
Dublin 2
D02 RD28
Ireland